Whether you're selling or buying, teaching or being trained, managing or taking instructions, brain-storming or reporting, you will waste less time & effort if you invest more time & effort PREPARING in advance for the meetings you attend.
Here's a checklist to get you started & off on the right foot in advance on your meetings. As with all checklists, you need to answer all questions & bear in mind that you are not ready until you've carefully considered, acted on, and ticked or answered 'yes' to each item:
- Do you know the names of the people you're meeting?
- Have you noted them down?
- Have you noted down telephone numbers in case of unforeseen problems?
- Do you know where you are meeting and at what time?
- Have you other things you might be able to do in the area while you're there?
- Do you know how to get there?
- Do you know where to park?
- Have you vetted the venue as appropriate to your needs?
- Have you allowed for enough time to travel?
- Have you confirmed meeting with them in advance?
- Have you informed others what time you have to leave meeting at?
- Are you dressed appropriately?
- Are you groomed appropriately?
- Have you informed colleagues of your unavailability?
- Have you read the background material?
- Have you an agenda/clear purpose for the meeting?
- Have you thought through what you want out of it?
- Have you thought through what others want out of it?
- Have you considered all the possible outcomes & how you will respond?
- Do you have everything you need for the meeting? Pen & paper? Background documentation?
- Is your phone &/or laptop charged?
- Have you set your email "Out of office" & telephone voice messages?
- Have you left enough time before departure to deal with final routine items, e.g. checklist, petrol etc.?
- Have you got change for parking?
- Have you brought other work to do or reading material in case there are delays?
Any others to suggest?